01
Business Management System
Centralise customers, staff, jobs, payments and daily operations.
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Custom solutions for daily business operations
Solutions Built Around Your Actual Workflow.
Exactflo helps Singapore SMEs replace scattered spreadsheets, manual follow-ups and repeated admin work with one customised system built around how the business already operates.
No fixed template
Built for your process
Supported after launch
What We Can Build
Choose the area you want to streamline first
Start with one painful workflow, then expand the system as your team gets comfortable using it. Looking for AI specifically? See our AI automation services.
02
Customer and Member Portal
Let customers view bookings, invoices, credits and account records.
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03
Scheduling and Appointment System
Manage bookings, availability, attendance and reminders properly.
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04
WhatsApp Automation
Send reminders, payment updates and operational notices automatically.
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05
CRM and AI Lead Management
Organise enquiries, qualify leads and prepare faster replies.
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06
Internal Workflow Automation
Automate approvals, task routing, document generation and reports.
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Workflow Examples
Turn repeated manual work into a clear system flow
We do not force your team to follow a generic tool. We map your current process, remove repeated steps and convert it into a practical dashboard your team can actually use.
01Record your current workflow
02Build the system around it
03Test with real scenarios
Payment and invoice follow-up
Generate invoices, track payment status and send reminders without manually checking every customer.
Appointment reminders
Send booking confirmations and reminders based on real appointment dates and timing.
Task assignment
Assign jobs to staff or contractors and keep the latest status visible to management.
Document generation
Create invoices, receipts, quotations or reports using information already inside the system.
AI-assisted replies
Prepare responses for common enquiries while letting staff take over important conversations.
Who This Is For
Useful for service businesses with repeated admin work
The same system foundation can be adapted for different industries as long as there is a clear repeatable process.
Classes & Lessons
Music, tuition and enrichment schools
Student records, attendance, lesson credits, teacher schedules, parent reminders and payment tracking.
Appointments
Beauty salons, pilates and wellness studios
Bookings, reminders, package balances, deposits, customer profiles and membership follow-ups.
Field Operations
Contractors and service teams
Job dispatch, task updates, proof photos, contractor reminders and completion tracking.
Operations
Transport, logistics and manpower companies
Bookings, schedules, staff records, assignments, attendance, claims and operational reporting.
Project Work
Interior design and renovation firms
Projects, quotations, contractors, client portal, design assets, sourcing and progress tracking.
Inventory
Suppliers and product-based SMEs
Inventory movement, delivery order recognition, low-stock alerts and basic forecasting workflows.
System Building Blocks
Mix only what your business actually needs
Each project can start small. You do not need to build every module at once. The system can grow after the first workflow is stable.
Admins, staff, customers and contractors can each see only what they need.
Send approved reminders, confirmations and updates through WhatsApp workflows.
Store important files and generate documents from existing system data.
Keep important business and customer information organised with authenticated access.
Run reminders, renewals, expiry checks and follow-ups based on dates and events.
Add new modules later after the first workflow is stable and your team is comfortable.
Start With One Workflow
Show us the process your team repeats every week.
We will help you identify what should be automated, what should stay manual and what should become a proper dashboard.